This article shows all keyboard shortcuts for Microsoft Word. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word on Windows.
Hotkey

Many users find that using an external keyboard with keyboard shortcuts for Word for the web on Windows helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word for the web on Windows.

Notes:
  • The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
  • Commands that require you to press and release multiple keys together are indicated with a plus sign (+). Commands that require you to press multiple keys in order are indicated by a comma sign (,).

Frequently used shortcuts

This table lists the most frequently used shortcuts in Word for the web:

To do this
Press
In Reading view, open a PDF-based view tagged to work with screen readers
Tab to the Accessibility Mode button and press Enter
Find text in Reading view
Ctrl+F or F3
Find text in Editing view
Ctrl+F or Ctrl+H
Hide the Navigation pane
Esc
Switch to Zoom control
On a Windows keyboard, press Alt+Win+W, then Q
Open Search box in Navigation pane
Ctrl+G
Print
Ctrl+P
Move to the next landmark region
Ctrl+F6
Go to Tell Me box
Alt+Q

Access keys: Shortcuts for using the ribbon

Word for the web offers access keys, keyboard shortcuts to navigate the ribbon. If you’ve used access keys to save time on Word for desktop computers, you’ll find access keys very similar in Word for the web.

In Word for the web, access keys all start with Alt+Win, then add a letter for the ribbon tab. For example, to go to the Review tab, press Alt+Win+R.

Go to the access keys for the ribbon

To go directly to a tab on the Ribbon, press one of the following access keys:
To do this
Press
Open the Tell Me box on the ribbon and type a search term.
Alt+Win, Q
Open the File menu to access New, Open, Save As, and Print. You can also open About for information or Help to get assistance.
Alt+Win, F
Open the Home tab to format text and numbers, or use other tools such as Find.
Alt+Win, H
Open the Insert tab and insert a picture, link, comment, header or footer, a page number. or footnote. You can also access the Symbol gallery.
Alt+Win, N
Open the Page Layout tab and set margins, orientation, size and spacing.
Alt+Win, A
Open the Review tab for Spelling, Check Accessibility, working with comments. or to Show Edit activity.
Alt+Win, R
Open the View tab to choose a view, open the Navigation pane, see Headers and Footers, and to Zoom.
Alt+Win, W

Work in the ribbon tabs and menus

The shortcuts in this table can save time when you work with the ribbon tabs and ribbon menus
To do this
Press
Select the active tab of the Ribbon, and activate the access keys.
Alt +Win. To move to a different tab, use an access keys or the Tab key.
Move the focus to commands on the Ribbon.
Enter, then Tab or Shift+Tab
Activate a selected button.
Spacebar or Enter
Open the list for a selected command
Spacebar or Enter
Open the menu for a selected button.
Alt + Down Arrow
When a menu or submenu is open, move to the next command.
Esc

Work with content in Editing view

To do this
Press
Cut
Ctrl+X
Copy
Ctrl+C
Paste
Ctrl+V
Paste text, unformatted
Ctrl+Shift+V
Undo
Ctrl+Z
Redo
Ctrl+Y
Move between ribbon and document content
Ctrl+F6
Shrink font size
Ctrl+[
Grow font size
Ctrl+]
Activate a different ribbon tab
Tab, Enter
Move among ribbon commands
Tab
Execute the currently selected ribbon command
Enter
Collapse or expand the ribbon
Ctrl+F3

Work with comments

The Comments keyboard shortcuts will only work when the Comments pane is open and selected (or 'in focus' if you're using a screen reader).
To do this
Press
Add a new comment
Ctrl+Alt+M
Go to the next comment thread
Down arrow
Go to the previous comment thread
Up arrow
Expand a comment thread when the focus is on it
Right arrow
Collapses a comment thread
Left arrow
Go to the next reply in a comment thread
Down arrow
Go to the previous reply in a thread or the parent comment
Up arrow
Close Pane
Tab
Reply box
Tab
Edit a parent comment/reply
Tab when the focus on the parent comment/reply
Post a comment/reply or save an edit
Ctrl+Enter
Discard a draft comment/reply or edit
Esc
Expand a comment thread via “View More Replies” button on the thread
Tab

Track and review changes

To do this
Press these keys
Toggle change tracking on or off
Ctrl+Shift+E
Accept a change
Ctrl+Alt+= (equals sign)
Reject a change
Ctrl+Alt+- (hyphen sign)
Go to previous change
Ctrl+Alt+9
Go to next change
Ctrl+Alt+0 (zero)

Move insertion point

To do this
Press
Right one character
Right arrow
Left one character
Left arrow
Right one word
Ctrl+Right arrow
Left one word
Ctrl+Left arrow
Up one line
Up arrow
Down one line
Down arrow
Up one paragraph
Ctrl+Up arrow
Down one paragraph
Ctrl+Down arrow
Beginning of line
Home
End of line
End
Beginning of page
Ctrl+Home
End of page
Ctrl+End

Format text

To do this
Press
Bold
Ctrl+B
Italics
Ctrl+I
Underline
Ctrl+U
Bulleted list
Ctrl+Period
Numbered list
Ctrl+/
Align left
Ctrl+L
Align right
Ctrl+R
Align centered
Ctrl+E

Select content or expand selection

To do this
Press
Right one character
Shift+Right arrow
Left one character
Shift+Left arrow
Right one word
Shift+Ctrl+Right arrow
Left one word
Shift+Ctrl+Left arrow
Up one line
Shift+Up arrow
Down one line
Shift+Down arrow
Up one paragraph
Shift+Ctrl+Up arrow
Down one paragraph
Shift+Ctrl+Down arrow
To beginning of line
Shift+Home
To end of line
Shift+End
To beginning of document
Shift+Ctrl+Home
To end of document
Shift+Ctrl+End
Whole document
Ctrl+A

See also

Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.

Newer versionsOffice 2011
For users with mobility or vision disabilities, keyboard shortcuts are an essential alternative to using a mouse.
Notes:

In this topic

Frequently used shortcuts

This table provides the frequently used shortcuts in Word 2016 for Mac.
To do this
Press
Undo the last action
+ Z or Control + Z
Cut selected text or graphics
+ X or Control + X
Copy selected text or graphics to the Clipboard
+ C or Control + C
Paste the Clipboard contents
+ V or Control + V
Choose the Go To command (Edit menu)
Option + + G
Open the Spelling and Grammar dialog box
Option + + L
Extend a selection
F8
Go to the next window
+ Grave accent ( ` )
Choose the Save As command (File menu).
+ Shift + S
Copy selected text
Shift + F2
Change letters to uppercase, lowercase, or mixed case
Shift + F3
Find or Find and Replace
Control+F for Find; places the focus in the Search box
Control+H for Find and Replace
Print a document
+ P or Control + P
Move to the previous insertion point
Shift + F5
Go to the previous window
+ Shift + `
Open the Thesaurus pane
Shift+ F7
Shrink a selection
Shift+ F8
Switch between a field code and its result
Shift + F9
Cut the selection to the Spike
+ F3
Close the window
+ F4
Expand or minimize the ribbon
Option + + R
Edit a bookmark
+ Shift + F5
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
Option + F7
Look up selected text on the Internet
+ Shift + L

Get started

For the best experience using your keyboard with the ribbon, try switching your keyboard settings to All Controls, as follows:
  1. Open System Preferences ( + Space, type system preference, and hit Enter).
  2. Go to Keyboard Settings (type keyboard and hit Enter).
  3. Go to Shortcuts (press Tab, then Right-arrow three times, and then Space).
  4. Change the Full Keyboard Access setting from Text boxes and lists only to All Controls (Control + F7)
Many keyboards assign special functions to function keys, by default. To use the function key for other purposes, you have to press Fn+the function key. For more information about how to enable and use function keys without having to press Fn, see Use function key shortcuts later in this topic.

Shortcut conflicts

Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.
Change system preferences for keyboard shortcuts with the mouse
  1. On the Apple menu, press System Preferences.
  2. Click Keyboard.
  3. Press the Shortcuts tab.
  4. Click Mission Control.
  5. Clear the check box for the keyboard shortcut that you want to use.

Move the cursor

To do this
Press
Move one character to the left
Left arrow
Move one character to the right
Right arrow
Move one word to the left
Option + Left arrow
Move one word to the right
Option + Right arrow
Move one paragraph up
+ Up arrow
Move one paragraph down
+ Down arrow
Move one cell to the left (in a table)
Shift + Tab
Move one cell to the right (in a table)
Tab
Move up one line
Up arrow
Move down one line
Down arrow
Move to the end of a line
+ Right arrow or End
Move to the beginning of a line
+ Left arrow or Home
Move up one screen (scrolling)
Page Up
Move down one screen (scrolling)
Page Down
Move to the top of the next page
+ Page Down
Move to the top of the previous page
+ Page Up
To the end of a document
+ End
On a MacBook keyboard:
+ FN + Right arrow
To the beginning of a document
+ Home
On a MacBook keyboard:
+ FN + Left arrow
To the previous insertion point
Shift + F5

Select text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift. For example, + Right arrow moves the cursor to the next word, and + Shift + Right arrow selects the text from the cursor to the beginning of the next word.
To do this
Press
Select multiple items not next to each other
Select the first item that you want, hold down , and then select any additional items
Select one character to the right
Shift + Right arrow
Select one character to the left
Shift + Left arrow
Select one word to the right
Shift + Option + Right arrow
Select one word to the left
Shift + Option + Left arrow
Select to the end of a line
+ Shift + Right arrow or Shift + End
Select to the beginning of a line
+ Shift + Left arrow or Shift + Home
Select one line down
Shift + Down arrow
Select one line up
Shift + Up arrow
Select to the end of a paragraph
+ Shift + Down arrow
Select to the beginning of a paragraph
+ Shift + Up arrow
Select one screen down
Shift + Page Down
Select one screen up
Shift + Page Up
Select to the beginning of a document
+ Shift + Home
Select to the end of a document
+ Shift + End
Select to the end of a window
Option + + Shift + Page Down
Select to select the entire document
+ A
Select to a vertical block of text
+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode
Select to a specific location in a document
F8 , and then use the arrow keys; press Esc to cancel selection mode

Select text and graphics in a table

To do this
Press
Select the next cell's contents
Tab
Select the preceding cell's contents
Shift + Tab
Extend a selection to adjacent cells
Hold down Shift and press an arrow key repeatedly
Select a column
Click in the column's top or bottom cell. Hold down Shift and press the Up arrow or Down arrow key repeatedly
Extend a selection (or block)
+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode
Reduce the selection size
Shift + F8
Select multiple cells, columns, or rows that are not next to each other
Select the first item that you want, hold down , and then select any additional items

Extend a selection

To do this
Press
Turn on extend mode
F8
In extended selection mode, clicking a location in the document extends the current selection to that location.
Select the nearest character to the left
F8, Left arrow
Select the nearest character to the right
F8, Right arrow
Expand a selection
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.
Reduce the size of a selection
Shift + F8
Turn off extend mode
Esc

Edit text and graphics

To do this
Press
Copy text or graphics
+ C or F3
Copy a style
+ Shift + C
Paste a style
+ Shift + V
Copy text or graphics to the Scrapbook
Control + Option + C
Cut selected text to the clipboard
+ X or F2
Move text or graphics
+ X or F2 (then move the cursor and press + V or F4 )
Create AutoText
Option + F3
Insert AutoText
+ Option + Shift + V
Paste the Clipboard contents
+ V or F4
Paste special
+ Control + V
Paste and match the formatting of the surrounding text
+ Option + Shift + V
Paste the Spike contents
+ Shift + F3
Delete one character to the left
Delete
Delete one word to the left
+ Delete
Delete one character to the right
or Clear
Delete one word to the right
+
Cut selected text to the Clipboard
+ X or F2
Undo the last action
+ Z
Redo the last action
+ Y
Cut to the Spike
+ F3

Drawing

To do this
Press
Center a paragraph
+ E
Justify a paragraph
+ J
Left-align a paragraph
+ L
Right-align a paragraph
+ R
Indent a paragraph from the left
Control + Shift + M
Remove a paragraph indent from the left
+ Shift + M
Create a hanging indent
+ T
Remove a hanging indent
+ Shift + T
Start AutoFormat
+ Option + K
Apply the Normal style
+ Shift + N
Apply the Heading 1 style
+ Option + 1
Apply the Heading 2 style
+ Option + 2
Apply the Heading 3 style
+ Option + 3
Apply the List style when the cursor is at the beginning of a line
+ Shift + L
Insert a nonbreaking space
Option + Spacebar

Set line spacing

To do this
Press
Set lines as single-spaced
+ 1
Set lines as double-spaced
+ 2
Set lines as 1.5-line spacing
+ 5
Add or remove one line of space directly preceding a paragraph
+ 0 (zero)

Format characters

To do this
Press
Change the font
+ Shift + F
Increase the font size
+ Shift + >
Decrease the font size
+ Shift + <
Increase the font size by 1 point
+ ]
Decrease the font size by 1 point
+ [
Change the formatting of characters (Font command, Format menu)
+ D
Change the case of letters
Shift + F3
Format in all capital letters
+ Shift + A
Apply bold formatting
+ B
Apply an underline
+ U
Underline words but not spaces
+ Shift + W
Double-underline text
+ Shift + D
Apply italic formatting
+ I
Format in all small capital letters
+ Shift + K
Apply subscript formatting (automatic spacing)
+ Equal sign
Apply superscript formatting (automatic spacing)
+ Shift + Plus sign
Apply strike-through formatting
+ Shift + X

Insert special characters

To do this
Press
Insert an empty field
+ F9
Insert a line break
Shift + Return
Insert a page break
+ Enter
Insert a column break
+ Shift + Return
Insert a nonbreaking hyphen
+ Shift + Hyphen
Insert the copyright symbol
Option + G
Insert the registered trademark symbol
Option + R
Insert the trademark symbol
Option + 2
Insert an ellipsis
Option + Semicolon

Work with fields

To do this
Press
Insert a DATE field
Control + Shift + D
Insert a LISTNUM field
+ Option + Shift + L
Insert a PAGE field
Control + Shift + P
Insert a TIME field
Control + Shift + T
Insert an empty field
+ F9
Update selected fields
F9
Unlink a field
+ Shift + F9
Switch between a field code and its result
Shift + F9
Switch between all field codes and their results
Option + F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
Option + Shift + F9
Go to the next field
F11
Go to the previous field
Shift + F11
Lock a field
+ F11
Unlock a field
+ Shift + F11

Outline a document

To do this
Press
Promote a paragraph
Control + Shift + Left arrow
Demote a paragraph
Control + Shift + Right arrow
Demote to body text
+ Shift + N
Move selected paragraphs up
This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Mission Control shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Mission Control, or choose – (minus sign) to turn it off.
Control + Shift + Up arrow
Move selected paragraphs down
This keyboard shortcut conflicts with a default Mission Control key. To use this Office keyboard shortcut, you must first change the Application windows shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Application windows, or choose – (minus sign) to turn it off.
Control + Shift + Down arrow
Expand text under a heading
Control + Shift + Plus sign
Collapse text under a heading
Control + Shift + Minus sign
Expand all body text and headings or collapse all body text
Control + Shift + A
Show the first line of body text or all body text
Control + Shift + L
Show all headings with the specified heading level
Control + Shift +<Heading level>

Review a document

To do this
Press
Insert a comment
+ Option + A
Turn track changes on or off
+ Shift + E
Go to the beginning of a comment
Home
Go to the end of a comment
End (The End key is not available on all keyboards)
Go to the beginning of the list of comments when in the Reviewing Pane
+ Home
Go to the end of the list of comments when in the Reviewing Pane
+ End

Print a document

To do this
Press
Move to the next cell
Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)
Move to the preceding cell
Shift + Tab
Move to the preceding or next row
Up arrow or Down arrow
Move to the first cell in the row
Control + Home
Move to the last cell in the row
Control + End
Move to the first cell in the column
Control + Page Up
Move to the last cell in the column
Control + Page Down
Start a new paragraph
Return
Add a new row at the bottom of the table
Tab at the end of the last row
Add text before a table at the beginning of a document
Return at the beginning of the first cell
Insert a row
+ Control + I

Resize table columns

by using the ruler
To do this
Press the shortcut keys, andthen drag a column boundary
Move a single column line
Retain table width
Shift
Equally resize all columns to the right
Retain table width
+ Shift
Proportionally resize all columns to the right
Retain table width

Resize table columns directly in a table

Tips:
To do this
Press the shortcut keys, andthen drag a column boundary
Move a single column line
Retain table width
No key
Retain column sizes to the right
Change table width
Shift
Equally resize all columns to the right
Retain table width
+ Shift
Proportionally resize all columns to the right
Retain table width

Insert paragraphs and tab characters in a table

To do this
Press
Insert a new paragraph in a cell
Return
Insert a Tab character in a cell
Option + Tab

Use footnotes and endnotes

To do this
Press
Insert a footnote
+ Option + F
Insert an endnote
+ Option + E

Right-to-left language features

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text. In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.
Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:
  1. Go to Apple > System Preferences > Keyboard.
  2. On the Input Sources tab, select the language for which you want to enable shortcuts.
  3. On the right side of the tab, select the check box for Enable keyboard shortcuts.
To switch
Press
Paragraph direction to right to left
Control + + Left arrow
Paragraph direction to left to right
Control + + Right arrow

Use function key shortcuts

Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.
Note: Changing system function key preferences affects how the function keys work for your Mac, not just Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. For example, to use the F12 key to change your volume, press Fn+F12.

Change function key preferences with the mouse

  1. On the Apple menu, press System Preferences.
  2. Select Keyboard.
  3. On the Keyboard tab, select the check box for Use all F1, F2, etc. keys as standard function keys.

Function key shortcuts

To do this
Press
Undo the last action
F1
Cut selected text or graphics
F2
Copy selected text or graphics to the clipboard
F3
Paste the Clipboard contents
F4
Choose the Go To command (Edit menu)
F5
Open the Spelling and Grammar dialog box
F7
Extend a selection
F8
Update selected fields.
F9
Go to the next window
+ F6
Copy selected text
Shift + F2
Change letters to uppercase, lowercase, or mixed case
Shift + F3
Repeat a Find or Go To action
Shift + F4 or + Shift + F4
Move to the previous insertion point
Shift + F5
Open the Thesaurus pane
Shift+ F7
Shrink a selection
Shift+ F8
Switch between a field code and its result.
Shift + F9
Go to the previous field
This keyboard shortcut conflicts with a default Mission Control key for Show Desktop. To use this Office keyboard shortcut, you must first change the Show Desktop shortcut for this key. On the Apple menu, click System Preferences > Mission Control. Under Keyboard and Mouse, choose another shortcut for Show Desktop, or choose – (minus sign) to turn it off.
Shift + F11
Cut the selection to the Spike
+ F3
Close the window
+ F4
Go to the next window
+ F6
Insert an empty field
+ F9
Lock a field
+ F11
Insert the contents of the Spike
+ Shift + F3
Edit a bookmark
+ Shift + F5
Update linked information in a Word source document
+ Shift + F7
Extend a selection as a block selection
+ Shift + F8, an arrow key
Unlink a field
+ Shift + F9
Unlock a field
+ Shift + F11
Create an AutoText entry
Option + F3
Find the next misspelling or grammatical error
Option + F7
Run a macro
Option + F8
Switch between all field codes and their results
Option + F9
Look up selected text on the Internet
+ Shift + L
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
Option + Shift + F9
You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press + P the Print dialog box opens.
Notes:

In this topic

Function keys

Note: If you are using a MacBook, to use a function key, you must press the fn key (the lower left key on the keyboard) at the same time.
To
Press
Undo the last action
F1
Cut text or graphics
F2
Copy text or graphics
F3
Paste the Clipboard contents
F4
Choose the Go To command (Edit menu)
F5
Go to the next pane or frame
F6
Choose the Spelling and Grammar command (Tools menu)
F7
Extend a selection
This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.
F8
Update selected fields.
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
F9
Go to the next field.
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
F11
Choose the Save As command (File menu).
+ SHIFT + S
Copy text
SHIFT + F2
Change letters to upper, lower, or mixed case
SHIFT + F3
Repeat a Find or Go To action
SHIFT + F4
Move to the previous insertion point
SHIFT + F5
Go to the previous pane or frame
SHIFT + F6
Choose the Thesaurus command (Tools menu)
SHIFT + F7
Shrink a selection
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
SHIFT + F8
Switch between a field code and its result.
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
SHIFT + F9
Display a shortcut menu.
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
SHIFT + F10
Go to the previous field.
This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –.
SHIFT + F11
Cut to the Spike
+ F3
Close the window
+ F4
Go to the next window
+ F6
Expand or minimize the ribbon
OPTION + + R
Insert an empty field
+ F9
Lock a field
+ F11
Insert the contents of the Spike
+ SHIFT + F3
Repeat a Find or Go To action
+ SHIFT + F4
Edit a bookmark
+ SHIFT + F5
Go to the previous window
+ SHIFT + F6
Update linked information in a Word source document
+ SHIFT + F7
Extend a selection or block (then press an arrow key)
+ SHIFT + F8
Unlink a field
+ SHIFT + F9
Unlock a field
+ SHIFT + F11
Create an AutoText entry
OPTION + F3
Go to the next window
OPTION + F6
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).
OPTION + F7
Run a macro
OPTION + F8
Switch between all field codes and their results
OPTION + F9
Go to the previous window
OPTION + SHIFT + F6
Open the Dictionary
OPTION + SHIFT + F7
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
OPTION + SHIFT + F9

Moving the cursor

To move
Press
One character to the left
LEFT ARROW
One character to the right
RIGHT ARROW
One word to the left
OPTION + LEFT ARROW
One word to the right
OPTION + RIGHT ARROW
One paragraph up
+ UP ARROW
One paragraph down
+ DOWN ARROW
One cell to the left (in a table)
SHIFT + TAB
One cell to the right (in a table)
TAB
Up one line
UP ARROW
Down one line
DOWN ARROW
To the end of a line
+ RIGHT ARROW or END
To the beginning of a line
+ LEFT ARROW or HOME
Up one screen (scrolling)
PAGE UP
Down one screen (scrolling)
PAGE DOWN
To the top of the next page
+ PAGE DOWN
+ FN + DOWN ARROW (on a MacBook keyboard)
To the top of the previous page
+ PAGE UP
+ FN + UP ARROW (on a MacBook keyboard)
To the end of a document
+ END
+ FN + RIGHT ARROW (on a MacBook keyboard)
To the beginning of a document
+ HOME
+ FN + LEFT ARROW (on a MacBook keyboard)
To the previous insertion point
SHIFT + F5

Selecting text and graphics

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT . For example, + RIGHT ARROW moves the cursor to the next word, and + SHIFT + RIGHT ARROW selects the text from the cursor to the beginning of the next word.
To extend a selection
Press
By selecting multiple items that are not next to each other
Select the first item that you want, hold down , and then select any additional items
One character to the right
SHIFT + RIGHT ARROW
One character to the left
SHIFT + LEFT ARROW
One word to the right
SHIFT + OPTION + RIGHT ARROW
One word to the left
SHIFT + OPTION + LEFT ARROW
To the end of a line
+ SHIFT + RIGHT ARROW or SHIFT + END
To the beginning of a line
+ SHIFT + LEFT ARROW or SHIFT + HOME
One line down
SHIFT + DOWN ARROW
One line up
SHIFT + UP ARROW
To the end of a paragraph
+ SHIFT + DOWN ARROW
To the beginning of a paragraph
+ SHIFT + UP ARROW
One screen down
SHIFT + PAGE DOWN
One screen up
SHIFT + PAGE UP
To the beginning of a document
+ SHIFT + HOME
To the end of a document
+ SHIFT + END
To the end of a window
OPTION + + SHIFT + PAGE DOWN
To select the entire document
+ A
To a vertical block of text
+ SHIFT + F8 , and then use the arrow keys; press + PERIOD to cancel selection mode
To a specific location in a document
F8 , and then use the arrow keys; press + PERIOD to cancel selection mode

Selecting text and graphics in a table

To
Press
Select the next cell's contents
TAB
Select the preceding cell's contents
SHIFT + TAB
Extend a selection to adjacent cells
Hold down SHIFT and press an arrow key repeatedly
Select a column
Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly
Extend a selection (or block)
+ SHIFT + F8 , and then use the arrow keys; press + PERIOD to cancel selection mode
Reduce the selection size
SHIFT + F8
Select multiple cells, columns, or rows that are not next to each other
Select the first item that you want, hold down , and then select any additional items

Extending a selection

To
Press
Turn extend mode on
F8
This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.
Select the nearest character to the left
F8 , and then press LEFT ARROW
Select the nearest character to the right
F8 , and then press RIGHT ARROW
Expand a selection
Continue to press F8 to expand the selection to the entire word, sentence, paragraph, section, and so on.
Reduce the size of a selection
SHIFT + F8
Turn extend mode off
+ PERIOD

Editing text and graphics

To
Press
Copy text or graphics
+ C or F3
Copy a style
+ SHIFT + C
Paste a style
+ SHIFT + V
Copy text or graphics to the Scrapbook
CONTROL + OPTION + C
Move text or graphics
+ X or F2 (then move the cursor and press + V or F4 )
Insert graphics using the Media Browser
+ CONTROL + M
Create AutoText
OPTION + F3
Insert AutoText
+ OPTION + SHIFT + V
Paste the Clipboard contents
+ V or F4
Paste the selected clipping from the Scrapbook
CONTROL + OPTION + V
Paste special
+ CONTROL + C
Paste and match the formatting of the surrounding text
+ OPTION + SHIFT + V
Paste to the Scrapbook
CONTROL + OPTION + V
Paste the Spike contents
+ SHIFT + F3
Delete one character to the left
DELETE
Delete one word to the left
+ DELETE
Delete one character to the right
or CLEAR
Delete one word to the right
+
Cut selected text to the Clipboard
+ X or F2
Undo the last action
+ Z
Cut to the Spike
+ F3

Aligning and formatting paragraphs

To
Press
Center a paragraph
+ E
Justify a paragraph
+ J
Left align a paragraph
+ L
Right align a paragraph
+ R
Indent a paragraph from the left
CONTROL + SHIFT + M
Remove a paragraph indent from the left
+ SHIFT + M
Create a hanging indent
+ T
Remove a hanging indent
+ SHIFT + T
Start AutoFormat
+ OPTION + K
Apply the Normal style
+ SHIFT + N
Apply the Heading 1 style
+ OPTION + 1
Apply the Heading 2 style
+ OPTION + 2
Apply the Heading 3 style
+ OPTION + 3
Apply the List style
+ SHIFT + L
Insert a nonbreaking space
OPTION + SPACEBAR

Setting line spacing

To set line spacing to
Press
Single-spaced lines
+ 1
Double-spaced lines
+ 2
1.5-line spacing
+ 5
Add or remove one line of space directly preceding a paragraph
+ 0 (zero)

Formatting characters

To
Press
Change the font
+ SHIFT + F
Increase the font size
+ SHIFT + >
Decrease the font size
+ SHIFT + <
Increase the font size by 1 point
+ ]
Decrease the font size by 1 point
+ [
Change the formatting of characters (Font command, Format menu)
+ D
Change the case of letters
SHIFT + F3
Format in all capital letters
+ SHIFT + A
Apply bold formatting
+ B
Apply an underline
+ U
Underline words but not spaces
+ SHIFT + W
Double-underline text
+ SHIFT + D
Apply italic formatting
+ I
Format in all small capital letters
+ SHIFT + K
Apply subscript formatting (automatic spacing)
+ EQUAL SIGN
Apply superscript formatting (automatic spacing)
+ SHIFT + PLUS SIGN
Remove manual character formatting
+ SHIFT + Z
Apply strike-through formatting
+ SHIFT + X

Inserting special characters

To insert
Press
A field
+ F9
A line break
SHIFT + RETURN
A page break
SHIFT + ENTER
A column break
+ SHIFT + RETURN
A nonbreaking hyphen
+ SHIFT + HYPHEN
The copyright symbol
OPTION + G
The registered trademark symbol
OPTION + R
The trademark symbol
OPTION + 2
An ellipsis
OPTION + SEMICOLON

Inserting fields

To insert
Press
A DATE field
CONTROL + SHIFT + D
A LISTNUM field
+ OPTION + SHIFT + L
A PAGE field
CONTROL + SHIFT + P
A TIME field
CONTROL + SHIFT + T
An empty field
+ F9

Working with fields

To
Press
Update selected fields
F9
Unlink a field
+ SHIFT + F9
Switch between a field code and its result
SHIFT + F9
Switch between all field codes and their results
OPTION + F9
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
OPTION + SHIFT + F9
Go to the next field
F11
Go to the previous field
SHIFT + F11
Lock a field
+ F11
Unlock a field
+ SHIFT + F11

Document outline

To
Press
Promote a paragraph
CONTROL + SHIFT + LEFT ARROW
Demote a paragraph
CONTROL + SHIFT + RIGHT ARROW
Demote to body text
+ SHIFT + N
Move selected paragraphs up
CONTROL + SHIFT + UP ARROW
Move selected paragraphs down
CONTROL + SHIFT + DOWN ARROW
Expand text under a heading
CONTROL + SHIFT + PLUS SIGN
Collapse text under a heading
This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off.
CONTROL + SHIFT + MINUS SIGN
Expand all body text and headings or collapse all body text
CONTROL + SHIFT + A
Show the first line of body text or all body text
CONTROL + SHIFT + L
Show all headings with the specified heading level
CONTROL + SHIFT +<HEADING LEVEL>

Reviewing documents

To
Press
Insert a comment
+ OPTION + A
Turn track changes on or off
+ SHIFT + E
Go to the beginning of a comment
HOME
Go to the end of a comment
END (The END key is not available on all keyboards)
Go to the beginning of the list of comments when in the Reviewing Pane
+ HOME
Go to the end of the list of comments when in the Reviewing Pane
+ END

Printing documents

To
Press
Move to the next cell
TAB (If the cursor is in the last cell of a table, pressing TAB adds a new row)
Move to the preceding cell
SHIFT + TAB
Move to the preceding or next row
UP ARROW or DOWN ARROW
Move to the first cell in the row
CONTROL + HOME
Move to the last cell in the row
CONTROL + END
Move to the first cell in the column
CONTROL + PAGE UP
Move to the last cell in the column
CONTROL + PAGE DOWN
Start a new paragraph
RETURN
Add a new row at the bottom of the table
TAB at the end of the last row
Add text before a table at the beginning of a document
RETURN at the beginning of the first cell
Insert a row
+ CONTROL + I

Resizing table columns using a ruler

To
Press the shortcut keys, and then drag a marker on the ruler
Retain column sizes to the right
Change table width
No key
Move a single column line
Retain table width
SHIFT
Equally resize all columns to the right
Retain table width
+ SHIFT
Proportionally resize all columns to the right
Retain table width

Resizing table columns directly in a table

Tips:
To
Press the shortcut keys, andthen drag a column boundary
Move a single column line
Retain table width
No key
Retain column sizes to the right
Change table width
SHIFT
Equally resize all columns to the right
Retain table width
+ SHIFT
Proportionally resize all columns to the right
Retain table width

Inserting paragraphs and tab characters in a table

To insert
Press
New paragraphs in a cell
RETURN
Tab characters in a cell
OPTION + TAB

Data merge

To use the following keyboard shortcuts, you must first set up a data merge.
To
Press
Merge a document
CONTROL + SHIFT + N
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Technical support for customers with disabilities

Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.

If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.